Last Updated: 30th December, 2019
How to apply GCMS / ATIP notes.
TIPS AND TRICKS FOR CHECKING YOUR IRCC (CIC) APPLICATION STATUS
There are three different routes to check up on the status of your application with Immigration, Refugees and Citizenship Canada (IRCC, formerly CIC). The first option is to call IRCC at 1-888-242-2100. The second option is to use IRCC’s e-Client Application Status online tool at IRCC’s website. The other route is to file a request to see your GCMS notes directly to IRCC.
In this article we will be discussing about the GCMS notes and the process to apply.
Only a person who is in Canada can request the GCMS Application. Get your sponsor to request on PA’S behalf!
If principal applicant is in Canada, he/she can request for himself and apply for free under Privacy Act.
If sponsor is requesting it on behalf of Principal applicant, you need consent form from PA and $5 fee. You can receive consent form from spouse via email and upload it. Apply under Access to Information Act.
It takes about 30 days to receive by email. It is a ~30 pages document (can be more than 30 pages)
Section A – Principal Applicant details
Section B – Sponsor’s details
Section C – Sponsor’s details
In above link, click Apply online, choose English , hit Next and accept the terms & conditions.
Next enter the below details:
Department: Citizenship and Immigration Canada
Given Name(s) (First Name):
Requesting information on your own behalf? Yes / No
Category of Requester: Member of the Public
Right of Access: Canadian citizen, a permanent resident of Canada or Individual/corporation currently present in Canada
Method of Delivery: E-mail
Act & Record Selection
Act: Privacy Act / Access to Information Act – select this for GCMS notes for PA residing outside of Canada.
Language of records: English
Type of Records: Case Files
Requesting information for:
Surname (Family Name):
Given Name(s) (First Name):
Date of Birth (YYYY-MM-DD):
Client ID Number (####-####):
Type of Documents: Notes in Electronic File
File Type: Immigration file: permanent residence ( You can also request for Sponsorship File, if SA is delayed )
Attach documents: Proof of access ( PR card, visa doc, or passport ), Consent Form.
Make payment ($5) and submit.
*NOTE* You do not have to be physically present in Canada to order your GCMS NOTES; However, you need to be either a Canadian Citizen or Permanent Resident in order to request notes on Applicant’s behalf!
Does ordering GCMS slow the processing of the file or affect adversely?
The answer is NO. Ordering GCMS is your right and its does not affect your file or your case at all. On the contrary, in some cases since the officer working on your file has to review your file before it is sent out, does update documents received from other agencies and helps your file move forward.
While the government only charges $5, why do other service providers charge more?
It can be justified that since they are providing a service, they are there to make a profit. However, there is an additional cost of maintaining the site, employees, compliance etc and ensuring that the information collected always remains safe and secure. This is why these sites charge more.
How to read GCMS notes?
While it is confusing to begin with, but if you pay enough time, it becomes easy as it is your information. Before you even start, it is important to understand how a case file is processed. I wrote a detailed post highlighting how an application is processed and what are the different stages of the application. The post is available here: https://millionairetrek.com/canada-immigration-express-entry-the-golden-mail-ppr-estimator/#Topic1.
Once you know the different stages and have a basic understanding of the application, it will become very easy for you to read your own notes. To summarize, this is how it proceeds:
a. Completeness Check
b. R10 Review
What is the best time to order GCMS?
While there is a lot of difference of opinion in when to order, the simple answer is after R10.
R10 is a strict review where it is the responsibility of the applicant to make sure that his application is complete. If the application is incomplete, it is rejected and nothing much can be done, except re-filing it. Once your application crosses this stage, which is usually within the first month, that is the right time to order GCMS notes.
How long do you have to wait until your R10 is checked for completeness?
You don’t get a notification or update when your R10 check finishes, so it’s hard to get an accurate estimate. The only changes you will see are when your medical exam passes and when they start/finish your background check.
GCMS Notes and Codes
The Coding Kit, is the official list of codes used by CIC in the processing of CAIPS/GCMS files.
The notes entered in the CAIPS/GCMS system by an Immigration officer are in English (may be in French for Quebec immigrants), easy to understand and provide very useful information. However some of the codes used within the CAIPS/GCMS file may be difficult to interpret.
The Coding Kit provides assistance in the interpretation of the file in these circumstances.
If you have any specific questions, please comment below and our team will revert at the earliest.